We have an exciting opportunity available for people with a background in administration who have a passion for equity for all. akt are looking for an Executive Assistant to support our Chief Executive with administration and work alongside them on a range of projects. If you have experience of administration and project work and want to join a dynamic national charity providing safe homes and better futures to young people, please apply.


Salary: £28,000 full time, 35 hours per week (28 hours per week pro rata will be considered)

Reports to: Chief Executive (Deputy Chief Executive in their absence)

Status: Permanent

Location: Manchester (this role will initially involve remote working from home until government guidance changes); occasional travel to London office

Benefits: 28 days holiday, 8 bank holidays and pension


akt is committed to being an inclusive workplace that represents the diverse communities we serve. We actively encourage applications from candidates with diverse backgrounds. We particularly encourage applications from people of colour, transgender identities and disability groups, who are currently under-represented within akt. All qualified applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability or age. We are happy to discuss any reasonable adjustments individuals may require in the recruitment process, on commencement, or once in post


JOB SUMMARY:

To provide administrative support to the Chief Executive (CEO), and other members of the senior management team and Trustees. The Executive Assistant will also work alongside the CEO on specific long and time limited internal and external focused projects.

KEY TASKS:

  • Manage CEO’s diary
  • Complete administrative tasks for the CEO, which will require a good knowledge of Mac and Microsoft Office based packages
  • Work alongside the CEO on external and internal focused projects
  • Provide administrative support to the DCEO and Board of Trustees, as agreed with the CEO
  • Coordinate and administer board meetings for 12+ Trustees and Board sub committees attended by the CEO
  • Complete administration for the CEO’s expenses
  • Organise CEO travel and accommodation supplying clear itineraries
  • Support the Chair and senior managers on occasion, when requested
  • Take on other additional projects, as directed by the CEO
  • To undertake the reception function for internal and external people seeking accessing the CEO’s office

PERFORMANCE MANAGEMENT:

Performance in the role will be assessed against key performance indicators and other targets relating to the organisation’s business plan. 

OTHER RESPONSIBILITIES:

  • To represent the akt appropriately and effectively at all times
  • Comply with akt’s policies, procedures, management and monitoring systems
  • To organise and participate in some events out of office hours, e.g. fundraising and publicity events
  • Other duties commensurate with the nature of the post

All akt employees are expected to demonstrate a commitment to the values, codes of practice and the akt Young People’s Charter – which underpin and govern our work.


PERSON SPECIFICATION

Essential:

  • Demonstrable experience in a similar administrative role supporting senior staff
  • Excellent information technology skills, including good working knowledge of Microsoft office and Apple products
  • Excellent communicator who is comfortable speaking on behalf of a Chief Executive
  • Good standard of English grammar, spelling, and takes pride in presentation of work.
  • Demonstrable experience in supporting project work, including online research of topics and writing briefings and other reports
  • Experience interfacing with the public by phone / person in an office environment
  • Strong organisational skills
  • Forward thinking and proactive
  • Demonstrable experience handling highly confidential information
  • Understanding and appreciation of promoting and championing diversity
  • Experience of working alongside others on project based work
  • Believe in the mission of the organisation

Desirable:

  • Experience of working within the voluntary sector
  • Project co-ordination skills and experience

Equity, Inclusion and Diversity at akt

akt is committed to ensuring that no applicant receives less favourable treatment than another on the grounds of disability, gender, race, religion or belief, age, sexual orientation, marital status, parental status, caring responsibilities or any other protected characteristic.   

All offers of employment will be made strictly on merit and related to the requirements of the job. 

In order to meet this commitment, all candidates are asked to complete an Equalities Monitoring Form. The form will be separated from the application form on receipt and those involved in the selection process will not have access to it.  

The information given by candidates will be solely used for the purpose of monitoring the recruitment process and will be treated as confidential.


In completing your application for the post please provide:

  • A completed application form which addresses the job description and person specification
  • A Completed equalities monitoring form

Please note that all Word documents are available in larger font or in ‘speak text’ by opening them up in Word, going to View and then selecting Immersive Reader.

Please return your application to [email protected] by 11am on Monday 26th October 2020, quoting the job reference EA03.  


Download job pack