akt is hiring! We're looking for a Finance Officer to join our London team.

Deadline: 5pm on Monday 23rd September

The Finance Officer is a critical role within the organisation. The role will primarily be responsible for the day-to-day financial processing and the running of the Quickbooks accounts system and preparation and processing of the company payroll. You will report directly to the Director of Finance and will support the organisation in maintaining financial procedures & systems, budgeting, and producing management reports.

We are looking for a highly motivated and experienced individual who is capable of working independently and can identify and implement ways of improving working practises and processes. 

KEY TASKS:

  • Manage and process sales and purchase invoices
  • Prepare weekly payment runs in line with payment terms and in line with financial procedures
  • Process company credit cards and staff and volunteer expenses, ensuring back up information is accurate and complete
  • Perform all month end close activities including preparation of accruals and prepayments and processing any journals
  • Conduct reconciliations of bank accounts and regular reviews of debtors and other control accounts
  • Maintain debtor account and ensure timely payment of invoices
  • Be responsible for petty cash claims and reconciliations in the London office and oversee petty cash reconciliations for the Manchester and Newcastle offices
  • Process income received and liase with the fundraising department to ensure all donor income is reconciled between the accounts system and donor database in order to maximise gift aid claims within HMRC regulations.
  • Maintain financial information for housing income on the IN-Form rent module and liase with services staff to ensure rent accounts are kept up to date and bad debts are kept to a minimum.
  • Prepare first draft of management accounts for review by Director of Finance
  • Preparation and processing of monthly payroll, including reconciliation and reporting to HMRC and submitting pension information
  • Implement new processes to automate and improve financial systems
  • Provide information and reports to staff as required
  • Be the main point of contact for financial queries within the organisation

PERSON SPECIFICATION

ESSENTIAL:

  • At least 3 years experience working in a similar role
  • Educated in a Finance discipline, ideally with a Foundation Level Accounting Qualification (AAT; ACCA; ACA)
  • Operational experience of Quickbooks accounts system or equivalent accounting software
  • Demonstrate previous payroll experience with up to date knowledge of current legislation
  • Knowledge and experience of budgeting, expenditure monitoring, cash-flow and financial monitoring reports
  • Experience of preparing monthly management accounts
  • Good level of excel skills
  • Highly organised with an ability to multitask and manage a busy workload
  • Ability to use initiative and work with minimum direction

Desirable:

  • Experience of charity accounting, including charity SORP requirements
  • Knowledge of office365

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